Packing & logistics
From drum to destination.
The commercial invoice is the least interesting document in the shipment. Packing, Incoterms, and a complete document set decide whether the material clears customs and is released by your warehouse.
Direct answer
Standard bulk packing is a 25 kg fiber drum with a food-grade inner liner, palletized for export. Smaller cartons and sample packs are available. We quote EXW, FOB, CIF, or DDP and issue the COA, TDS, SDS, packing list, invoice, and origin documents with the shipment.
Packing
Built for the material, not the pallet.
Botanical extracts are hygroscopic, light-sensitive, or both. Packing has to protect the powder from moisture and contamination, and keep the lot identity readable from the drum to the warehouse.
- 25 kg fiber drum with a food-grade inner liner as the standard bulk pack
- 10 kg or 5 kg cartons for smaller runs and sample programs
- Foil pouches for high-value specialties and private label packs
- Palletization and stretch wrapping for sea freight
- Lot code, product name, net weight, and handling marks on each unit
What can go wrong in transit
- Moisture ingress through a damaged liner or unsealed drum.
- Heat exposure in a container or on a tarmac, especially for colour-sensitive extracts.
- Label damage that breaks the link between the drum and the COA.
- Missing or inconsistent documents at customs.
Storage and handling recommendations are stated on the TDS. If your warehouse conditions differ, tell us before the shipment is packed.
Incoterms
Who arranges what.
The Incoterm should be agreed before the price is final because it allocates freight, insurance, and customs responsibility differently. The summary below is a buyer's overview, not the full Incoterms rules.
| Term | Name | Practical effect |
|---|---|---|
| EXW | Ex works | Buyer collects at the named place; export clearance and main carriage are the buyer's responsibility. |
| FOB | Free on board | Seller delivers to the named port and clears export; risk passes when the goods are on board. |
| CIF | Cost, insurance and freight | Seller pays freight and insurance to the destination port; risk passes when goods are on board. |
| DDP | Delivered duty paid | Seller arranges carriage and import clearance to the named place; the buyer's import requirements must be confirmed first. |
DDP requires the seller to clear import in the destination country. Some markets restrict this, and the buyer's import registration may still be required. Confirm the route before quoting.
Documents
What travels with the goods
- Commercial invoice and packing list
- Batch COA, TDS, and SDS
- Allergen and GMO statements
- Certificate of origin where required
- Halal, Kosher, or organic certificates where applicable
- Transport documents and insurance certificate where agreed
Receiving
A five-minute check that prevents a week of questions
Match the drum label, COA lot number, and packing list before opening.
Check the liner, seal, and powder condition. Photograph any damage before opening.
Confirm the net weight and the number of units against the packing list.
Retain a sample and store the balance under the conditions on the TDS.
File the COA, TDS, SDS, and statements against the lot in your QMS.
Next step
Quote the material and the route.
Tell us the destination city, the quantity, and the Incoterm you prefer. We will quote the material and the logistics option separately.